| | WHAT I USE Inspired by Paul Thurrott! A lot of information about the hardware and software I use on a daily basis. I test things and switch around more often than most people - I'll try to keep this up to date. | Last update: 07/30/2008 | COMPUTERS | | OFFICE SERVER | | Under my desk is a Dell PowerEdge 830 server running Microsoft Small Business Server 2003 - not the run of the mill choice for a home office, perhaps. But it means login names & passwords work anywhere in the house, Outlook can be accessed from any computer (and from my Windows Mobile-based cell phone), and we've got remote access to any computer. (And when I want to lock out the kids, I can change their password from the server. Power!) There are a lot of good reasons to buy Windows Home Server for your home - and I expect to see it in many small businesses that want a secure place for shared files but don't need the full Small Business Server suite. | | OFFICE COMPUTER | | The main workhorse is a Dell Dimension 9200 (for Dell's Home Division it got the sexier name "XPS 410"), running Windows Vista Ultimate, with a 2.66GHz Core2Duo processor, 4Gb RAM and an upgraded Nvidia GeForce 8800GT video card. Visual pizazz comes from the Dell Ultrasharp 24" widescreen monitor, which I wouldn't give up for anything. Add the surprisingly affordable Logitech G51 surround speakers and it beats the living room for music and movies. | | STORAGE | | Gigabytes are cheap and easy. External hard drives are almost cheap enough to fill up and put on the shelf for long term storage. I've got a couple of external drives, including a 500Gb Lacie drive to hold backups. "Network attached storage" became affordable recently, so I got a Buffalo Terastation that attaches to the network with a Cat6 cable. Four hard drives in a RAID 5 array for security, 750Gb of storage space, in a box that looks a little like a miniature safe - a round dial on the front and marvelous flashing lights. |
| | NOTEBOOK | | I got a Dell Latitude D630 to save a little weight without giving up much screen size. The widescreen 14.1" screen is perfect, and Intel finally released Vista video drivers enabling full support for DirectX effects and games. I bit the bullet on Verizon's $60/month EVDO broadband service for a built-in card. I almost never try to connect to an 802.11 wireless network any more - it's easier to connect through the Verizon service. | | LIVING ROOM COMPUTER | | Enthusiasts still believe a computer will be the center of your living room, coordinating all your media needs - video, DVDs, TV recording, photos, music, and more. HP came close with the HP Z558 Digital Entertainment Center, but I can't say it's been troublefree. The fan is noisy, the video card burned out (and almost couldn't be replaced, which would have killed the whole thing - HP has discontinued all models). Windows XP Media Center Edition has a terrible interface for music files, so I had to rig up an easy way to switch back and forth to J River Media Center. And Microsoft didn't let its software play many common formats for video - it's only beginning to open up support for XVID/DIVX and a couple of others. I spent more time than was reasonable to get the right cables and make the picture fit the not-quite-high-definition monitor. There are new high-end media computers from Niveus and others now that look better, but they easily go up north of three thousand dollars. Microsoft is hoping people will use Vista's Media Center interface to run their TV, movies, music and photos, and use an XBox 360 in the living room to display everything. Seems unlikely to me. The Logitech Harmony 880 remote control is the crucial piece that makes the whole thing work. It's expensive but essential if you're drowning in remotes. |
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PERIPHERALS | | PRINTERS | | Brother printers and all-in-one devices have stood out lately for quality, sturdiness, and especially for simple, elegant software and drivers. The Brother HL-4040CN color laser printer has been rock solid - quick to wake up, quick to spit out pages. Be sure to consider a network printer that connects to your router with a CAT5 cable instead of connecting to the computer with a USB cable - I had the flexibility to put the printer quite a distance away from my computer and a network printer is often more stable and easier to share. Epson's Stylus R300 inkjet printer has the invaluable tray for printing directly onto printable CDs and DVDs, and does high quality photo prints. Some of the more recent Epson models have not been as satisfying, though - noisy, large, and thirsty for ink. Be careful! | | CAMERA | | Our Panasonic DMC-FX55 is just great for us but this is a fiercely personal category. Starting in 2007, many new cameras included image stabilization to help images remain in focus while zoomed in, in low light, or when held by shaky hands. It's made a tremendous difference! I use a card reader to transfer photos to the computer, instead of hooking up the camera directly - in my experience, that's faster and more reliable than installing proprietary software from the camera manufacturer. The Panasonic is recognized by the computer without any extra software, but transfers are glacially slow. The high-speed memory cards used by the Panasonic camera can't be read by the card reader built into the Dell computer, so I bought a cute little Kingston MobileLite card reader that can deal with all sizes and speeds of SD cards. |
| | SCANNER | | My aging Epson Perfection 2400 still does a serviceable job of slowly scanning photos and single sheets. There's a range of specialized scanners now - it's still possible to get single sheet flatbed scanners but most people only have the low-end scanner included in their all-in-one device. Midrange scanners with sheet feeders can be agonizingly slow; you have to spend six hundred dollars or more to get little Xerox Documate scanners that chew through 25 pages a minute (but typically only 8.5x11 pages, not photos). | | CELL PHONE | | Motorola introduced the Motorola Q design in 2006. It runs Windows Mobile without a touchscreen or stylus. I've come to prefer that to the touchscreen version of Windows Mobile, which I find fairly clumsy by comparison. (Windows Mobile 7 is rumored to include a complete reworking of the touchscreen interface.) | | HEADPHONES | | I have the Logitech Premium USB Headset 350 plugged into a USB port for making calls with Skype. But the jewels are the Sennheiser HD595 audio headphones that keep me going late at night. | | MUSIC | | An iPod, of course - the 80Gb classic for me, different sizes for my wife and children. Nothing else comes close. But one of my religious convictions is unwavering - I will never install iTunes on my computer! Nasty, invasive software that moves files around without permission and mucks up tags and tries to do everything in Apple's proprietary format. Pooh. Thank goodness for J River Media Center, which syncs the iPod and converts videos to the odd iPod native format and makes me happy every single day. |
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ONLINE SERVICES | | COMMUNICATION | Comcast charges a lot for "business-class" service, but I've got the static IP I wanted for my mail server and speeds are really satisfying - Comcast guarantees 8Mb download/1Mb upload speeds, but they use some nifty technology called "PowerBoost" to greatly increase speed for the first 30 seconds or so of downloads, making it look like the connection is even faster. Email is changing fast! Small Business Server makes my Outlook folders available anywhere (multiple PCs, handheld, online), but it means I have to maintain my own server. Businesses will increasingly be looking at hosted Exchange services, and individuals have way too many choices. Google and Yahoo mail are quite nice onscreen but don't integrate with Windows programs very well; Hotmail can integrate with Outlook but it's tricky to set up; hosted Exchange mailboxes are available but fairly mysterious for most people. For businesses running an Exchange Server, Exchange Defender is cheap and absolutely invaluable for filtering spam and virus-laden messages. It's been a completely successful rollout to my SBS clients. I have Windows Live Messenger running all the time but rarely use it. I just hate the cute icons and flashing ads and extra windows that open by default and the little sounds and nudges and all the rest. It's hard for me to fit instant messages into my work routine - a message rarely arrives at a good time to start an open-ended conversation. Skype offers amazingly good phone call quality over a decent Internet connection. I paid twenty-five bucks to be able to make unlimited phone calls to any number in the US - as long as I'm sitting at my computer. Sadly, I'm always sitting at my computer. | | PHOTOS | | Adobe Photoshop Showcase offers free hosting for photo galleries for users of Adobe Photoshop Elements. Windows Live Photo Gallery has a similar feature for hosting online photos and galleries. Both are reasonably easy to use. At different times I've looked into Flickr and Picasa and some of the other photo sharing sites; they're just great but simplicity should lead us all to pick one or two services and stick with them. | | WEB SITES | | bruceb.com is hosted at XO Communications, which has been the teensiest bit erratic over the years - bankruptcy of the parent company, occasional outages, erroneous notices about renewal, and more oddities. I'm not sure any of the other companies are much better so inertia keeps me from changing companies. I've got many domains registered with 1and1.com, one of the largest web hosting companies in the world, which has dirt-cheap rates and good online control panels. Support is hit or miss, like most big companies. The news page is built on Blogger.com, but I can't begin using any of Blogger's cool new features without changing the way the page looks and losing the consistency with the rest of the bruceb.com site. Fortunately, Microsoft Live Write works with Blogger, making it much easier to format a news post and add pictures. I hope Tumblr.com has a business plan to make money - I love its ability to create links quickly to odd things that I discover online. (Here's my Tumblr page.) |
| | FILES | | There are four services from Microsoft alone to move files from place to place. I've got some files tucked into each of them. Foldershare syncs folders on multiple computers, Windows & Mac - no limit on file size, up to 10 "libraries" of 10,000 files, but syncing only happens when the computers sharing folders are online simultaneously. I've used it extensively for the last few years but it's not integrated with the Windows Live ID system and it looks a lot like Live Mesh will make it irrelevant. Live Mesh includes online storage of synced files, so changes are synced up every time any computer in the "mesh" is turned on. Currently there's a storage limit of 5Gb and only Windows XP and Vista computers are supported, but the platform is intended for many more devices and more functions. Windows Live SkyDrive is online storage of up to 5Gb of any kind of files - no syncing, so files are only available from the SkyDrive web site, but easy to use and easy to share. Office Live Workspace also provides online storage of files, limited to Office files, integrated with Office so files can be opened directly from Word or Excel. Add Acrobat.com, Google Docs, and the smaller players, and one of our hard problems will be remembering where our documents are stored - far worse than just remembering what we named a folder. | | MORE | | Internet newsgroups are still busy but most people are barely aware they exist. Newsleecher software with a monthly Giganews subscription provides access to huge troves of information, media files, and useless noise. Bloglines has been invaluable for reading RSS feeds. It's an online service that can be accessed from any browser and its mobile page displays beautifully on a PDA. LogMeIn Rescue is the (expensive) service that allows me to provide remote support. It changed my business dramatically. If you're looking for remote access to a home or office computer LogMeIn Pro works like a charm. Not to be overlooked - the New York Times Reader is a program for subscribers that updates itself online but then can be used offline. Sections and articles are presented in a beautiful format with no scrolling. It makes me think that perhaps the newspaper industry has a future. |
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SOFTWARE | | OFFICE APPLICATIONS | | Microsoft Office 2007 is the basic tool, of course. I'm now keeping most of my support notes in OneNote 2007, which reveals new eye-opening tricks all the time. Quickbooks 2008 and Quicken 2008 are well behaved and mature and useful and quirky and infuriating, just like always. I've got Quicken going online to our banks to download transactions and pay bills. At one time I set up Quickbooks to go online with the bank also and found it slow going - unintuitive setup and a really annoying process to reconcile the bank accounts. Plus I got snarled in a web of bank charges, as if Wells Fargo had never dealt with anyone before using both programs. Now I just sigh and manually create duplicate entries in the Quickbooks check register. Adobe Acrobat 8 Professional is essential. I'm going through the same conversion happening in many offices - I'm starting to create PDFs more often than I send jobs to the printer. Good old obsolete FrontPage 2003 keeps bruceb.com running. HTML - can you believe it? How quaint! | | PHOTOS | | Adobe Photoshop Elements 6 requires a fair investment of time to get past the initial learning curve - although it's still a piece of cake compared to the full Photoshop products. I'm still baffled by layers and most other Photoshop skills, but there's tremendous power in tagging, posting online galleries, and creating projects. Microsoft Digital Image Suite Anniversary Edition is now discontinued but I haven't found a good substitute - good at greeting cards and similar projects, a great collection of clip art, and - well, it's just easier and more familiar than Photoshop Elements for simple editing. Windows Live Photo Gallery is what I recommend for most people looking for simplicity. I'd use it if I were starting from scratch. | | MUSIC & VIDEO | | J River Media Center is the essential program for everything related to music - organizing files, playing files all over the house, syncing with iPods, converting formats, and everything else. It plays all video formats after installing the CCCP codec pack. (Be careful with codecs! You can muck things up pretty easily.) GForce is an inexpensive addin for J River Media Center and other music programs, to create gorgeous displays while the music is playing. Everything else is drab by comparison. Pieces of Nero 8 Ultra Edition are installed but the only parts I use are Nero Burning ROM to burn data CDs and Nero Recode, to copy and convert movies. Using it with commercial DVDs requires AnyDVD to be running in the background. Adobe Premiere Elements 4 is installed but I rarely open it - working with video requires a commitment of huge amounts of time! Cyberlink PowerDVD is still my favorite program for watching DVDs. Most people are perfectly happy with whatever came with their computer, of course. |
| | SECURITY & BACKUPS | | Windows Live OneCare is the engine driving security and maintenance. That icon is kept green all the time, on all the computers. Backups are handled in several ways. (As it happens, I don't use OneCare for backups - but that's sufficient for most home users and many very small businesses!) StorageCraft ShadowProtect runs on the server, making hourly images of the partition with the server operating system and our data files (including family photos). SyncToy is run manually once a week or so to make a duplicate copy of the music library onto an external hard drive. FolderShare makes a duplicate copy of stored movies and DVDs onto the living room media PC. And once every couple of months, I update a copy of the image of my Vista computer onto another external hard drive, using Vista's Complete PC Backup And Restore. | | UTILITIES | | I have a small number of utilities that are used frequently for diagnostics and repairs. Most of my other utilities are built into Windows - Vista's snipping tool and voice recognition, OneCare's routine to shut off unnecessary startup programs (under "Tuneup"), and Remote Desktop, among others. (Autoruns.exe from Sysinternals gets brought out as the heavy gun when I need to look for startup programs and services.) Windows Search 4.0 is completely essential. ComputerTime 3.0 is running on all the computers in the house, limiting the time that the kids are allowed to use their computers. The new version allows me to control the time from my computer, no matter which one they're using. Power! Ilium Software eWallet is a nice little app for storing passwords - I use it frequently. You have some organized way to handle your passwords, right? A handful of others are there if needed - WinRAR for opening RAR files and ISO files; DVD Audio Ripper 4 for getting the audio from concert movies; QuickPar for fixing broken newsgroup downloads. I've tried a couple of different programs for torrents - currently using uTorrent - but they wind up overwhelming my router and slowing my Internet connection until I power-cycle everything with blinking lights. Weird. Easier not to download torrents. |
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